Procurement Automation Software

Managing vendor quotations, purchase orders, and approvals manually is time-consuming and prone to errors. AWRA Systems streamlines procurement for speed, accuracy, and cost savings.

How It Works

1. Department Procurement Requests: Staff or departments can submit purchase requests directly into the system.
2. RFQ Creation: Requests for Quotation (RFQs) can be created manually or automatically generated from procurement requests.
3. RFQ Distribution: Send RFQs to multiple vendors at once with just a few clicks.
4. Vendor Portal Access: Vendors log in through their dedicated portal to view RFQs and submit their quotations online.
5. View Quotations & Choose Items: Procurement officers can view all vendor quotations side by side and select specific items to approve. This allows partial approvals and creates a clear path to purchase orders.
6. AI-Powered Vendor Comparison: The system automatically compares quotes based on price, delivery times, payment terms, and past performance.
7. Manual Quotation Approvals: Procurement officers also have the flexibility to manually approve entire quotations when automation is not required, ensuring full control over the decision-making process.
8. Approval Workflows: Multi-tiered approvals ensure that procurement decisions are transparent and compliant with company policies.
9. Partial Purchase Orders: Generate purchase orders even from partially approved quotations, giving flexibility to move forward without waiting for all items.
10. Automated Purchase Orders: Once a vendor is fully selected and approvals are complete, generate purchase orders (POs) with one click.
11. Vendor Performance Tracking: Review vendor history and performance across multiple procurements to inform smarter future sourcing decisions.
12. Stock Check-In: Create inventory check-ins directly from the approved PO, updating stock levels automatically.

Compare & Choose

This feature lets you compare multiple vendor quotations item by item, not just total amounts. You can approve some or all items, enabling partial purchase orders. This ensures flexibility, transparency, and cost savings while avoiding over-purchasing.

Benefits

• Save time on manual approvals and paperwork.
• Ensure compliance and transparency.
• Reduce costs by selecting the best vendor every time.

FAQs

Q: Does the system support multiple vendors?
A: Yes, you can send RFQs to unlimited vendors and compare them side by side.

Q: Can I integrate procurement with inventory?
A: Yes, AWRA Systems connects procurement and inventory management for a seamless workflow.